Hospital Training Coordinator

Full Job Description

Full Time

Reports to: Practice Manager

Essential Duties and Responsibilities

  • Orient and mentor new students and volunteers in all daily hospital protocols and patient care. 
  • Provide patient care of ICU, neonatal, and rehabilitation patients for student and volunteer training purposes. 
  • Assist Practice Manager in maintaining updated procedure manuals for clinic policies and patient care. 
  • Assist Practice Manager in establishing and maintaining training guide for student and volunteer orientations. 
  • Conduct mid-point evaluations for all students and reports findings to the Practice Manager; conduct exit interviews in conjunction with the Staff Veterinarian. 
  • Assist Practice Manager in maintaining online database through which reference material and educational media are available for students. 
  • Act as a “resident assistant” for student housing – help facilitate adjustment of students to housing, develop a sense of community among students, enforce rules/policies of housing, oversee housing maintenance needs in conjunction with the Facilities and Maintenance Manager, and act as a liaison between students and administration. 
  • Act as the main contact for student program; correspondence, application process, housing, policies/procedures, etc. 
  • Collect student applications, ensure all supporting documents are received, evaluate and make acceptance decisions under set guidelines. 
  • Send student acceptance packets and ensure necessary forms are returned and fees are paid prior to arrival. 
  • Coordinate student arrival and departure procedures and complete student arrival orientation and departure checklist. 
  • Maintain student schedule and housing databases, along with related lists, statistics, and forms. 
  • Update Student Program (non-clinical) and Volunteer Handbooks under the supervision of the Practice Manager. 
  • Advertise and update student program positions through select college, university, and veterinary association websites routinely. 
  • Provide support with special events, educational presentations, and other duties as needed. 

Education and/or Work Experience Requirements

  • College degree required (preferably in Biology or Animal Sciences). Preference given to applicants with veterinary technician experience 
  • Prior experience in wildlife rehabilitation and teaching 
  • Knowledge of office equipment and office management systems 
  • Excellent verbal, written, and interpersonal communication skills 
  • Must be team player, working cooperatively with co-workers, students, and volunteers 
  • Must be able to work efficiently, accurately, professionally, and independently 
  • Ability to multi-task and meet deadlines

Physical Requirements

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards 
  • Must be able to talk, listen and speak clearly. 
  • Required to stand, walk and may have to climb and/or balance. Must frequently lift and/or move up to 35 pounds.

Please send your letter of interest, resume, and three professional references to Becca Wehmeier, Practice Manager at